Privacy Policy

Version 1.3 (Dated: 16th April 2026)

This policy applies to Access Control Wales, which is the trading name of Time and Attendance (UK) Limited (Company Number: 04579543), with its registered office at 57 Upway, Rayleigh, Essex SS6 8AA.

Collectively referred to in this document as 'Access Control Wales', we operate this website and provide time, security, and energy management solutions. This privacy policy explains how we use any personal information we collect about you when you use this website and our wider services.

Glossary of Terms

What is personal data? Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

  • Names and contact information
  • National Insurance Numbers
  • Employment and credit history
  • Payroll and accounting data

What is sensitive personal data? This includes genetic and biometric data, such as:

  • Medical conditions
  • Religious or philosophical beliefs
  • Racial or ethnic origin
  • Biometric data (e.g., photo in an electronic passport)

What is a Data Controller? The Data Controller is Time and Attendance (UK) Limited, trading as Access Control Wales. You can contact us at dpo@accesscontroluk.co.uk or by telephone at 01480 215530.

What is Data Processing? Data processing is any operation performed upon personal data, such as collection, recording, structuring, storing, using, disclosing, or erasure.

What information do we collect about you and how?

Access Control Wales, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR). You agree that we are entitled to obtain, use, and process the information you provide to enable us to discharge our services, including:

  • Updating customer and prospective records
  • Marketing and advertising purposes
  • Analysis for management and statutory returns
  • Legal/regulatory compliance and crime prevention

We collect information when you fill in forms on our website. Data is processed via third parties in accordance with this policy and our internal data protection standards.

Analytics and IP Addresses

We use Google Analytics and SEO Moz to monitor website usage. These cookies do not store personal information. We also use IPFingerprint web analytics for marketing purposes; while this collects IP addresses, no personal details are captured through this process.

Brochure Downloads

When you download media from our website, personal data (name and email) is transmitted voluntarily. This data is used solely for processing your request or contacting you regarding your inquiry.

OnePush Notifications

We utilize the OnePush Notification SDK to provide real-time updates. This may collect mobile advertising identifiers, IP addresses, and device push tokens to personalize notifications.

How will we use the information about you and why?

We take your privacy seriously and safeguard all personal data.

  • Business to Business: Our lawful basis is "legitimate interests."
  • Business to Consumer: Our lawful basis is "contractual necessity" (e.g., fulfilling a request for a brochure or service).

We may pass your information to third-party service providers (agents or subcontractors) to complete tasks on our behalf. We disclose only the necessary information and ensure contracts are in place to keep your data secure. We will not share your information with outside companies for their own marketing purposes.

Security and Retention

Security: While we strive to protect your data, transmission over the internet can never be 100% secure. Once received, we use strict procedures to ensure security on our systems.

Data Retention:

  • Marketing: Data is held for 10 years with a review every 5 years.
  • Contracted Services: Data is held for 7 years after service termination.

Your Rights

You have the right to request a copy of your information (Subject Access Request), the right to correction, the right to portability, and the "right to be forgotten."

To exercise these rights, please contact: Data Protection Officer, Access Control Wales, 57 Upway, Rayleigh, Essex SS6 8AA.
Email: sales@accesscontrol-uk.co.uk

Changes to our Privacy Policy

We keep our privacy policy under regular review. This version was last updated on 16th April 2026.